Title: Development Coordinator
Supervisor: Development Director
Job Status: Full-Time; Year Round; Non-exempt
Salary Range: Dependent on experience
Job Announcement and Application Process: Position responsibilities include grants management, volunteer management, database management, donor relations, and event assistance. The ideal candidate will have a Bachelor’s degree plus 2-4 years of experience in a related field. Strong written skills are a must. This full-time position offers a competitive salary based on experience. Submit cover letter, resume, writing sample, salary requirements and three references to firstname.lastname@example.org. No phone calls please.
Position Summary: The Adaptive Sports Center is looking for the right person to take on the position of Development Coordinator. This position has potential to grow with the organization over the next several years and as a result we are looking for a highly motivated, confident and assertive individual to take this position to the next level.
The Development Coordinator (DC) works closely with the Development Director (DD) and Events Coordinator (EC) in the planning and execution of the annual Development Plan for the Adaptive Sports Center (ASC). ASC fundraising efforts generate approximately $1,700,000 annually and include grants, events, contributions from individual and business, major gifts and corporate sponsorship.
The DC’s primary responsibilities include grants, volunteer, general donor and database management. The DC will be charged with aggressively increasing grant income to support ASC operations. Currently the DC brings in approximately $70,000 annually through grants. The overarching goal of this position in the future is to triple our grants income in the next 3-4 years and sustain that growth in the longer-term. The DC is the organization’s point person on the database and is expected to quickly become an expert on its functions and capabilities. The DC plays a critical role in ASC events by managing volunteers including recruitment, training, scheduling, communications and stewardship. The DC is responsible for the planning and execution of all individual and business donations under $1,000 annually (approx. 650 donors/$110,000). This includes donor identification, cultivation, solicitation and stewardship.
In addition to the responsibilities listed above, the Development Coordinator will assist the Development Director with other duties including administrative tasks.
- Secure $80,000- $150,000 annually in grant funding
- Develop, manage and follow master grant plan, budget and calendar
- Research and identify grant funding prospects
- Act as a liaison to all grant funding agencies cultivating new and existing relationships
- Generate grant proposals and supporting documents before deadline
- Generate grant reports and supporting documents before deadline
- Work with appropriate ASC staff to ensure that grant requirements realistic and achieved
- Engage with funders to solicit invitations to submit proposals
- Manage ASC database
- Stay apprised of all database upgrades and improved functionality
- Train staff on ASC database as needed
- Maintain accurate data entry and a consistent ever-greening process
- Generate mailing lists for all ASC mailings including ASC newsletters, appeal mailings, event mailings, etc.
- Maintain accurate records of cash and in-kind donations in the database
- Recruit, organize and manage all volunteers for ASC development needs with an emphasis on all special events
- Track volunteer involvement and hours
- Plan and implement volunteer appreciation efforts
General Donation Solicitations and Donor Management
- Lead the organization’s efforts to recruit and maintain all donors giving less than $1,000 annually including donor identification, cultivation, solicitation and stewardship
- Assist the Event Coordinator with event development as needed
- Attend and work all ASC events in a leadership position
- Bridges of the Butte 24 Hour Townie Tour, June
- Crested Butte Open, August
- Mountain High Music Festival, January
- Provide administrative support to the DD
- Work with DD and Events Coordinator to monitor and update all development aspects of the ASC website
- Manage ASC annual appeal process: develop mailing lists, work with staff and Board to personalize letters, receive funds and manage follow-up process
- Work with the DD and EC to train and manage seasonal development interns
- Work with the DD to manage board stewardship of major donors
- Data entry of donations and donor information as needed
- Attend and contribute to all appropriate staff meetings
- Participate in Development Committee Meetings as needed
- Follow organization’s policies and applicable laws
- Reports to the Development Director
- Planning, assigning and directing work; appraising performance; reward and disciplining volunteers; addressing complaints and resolving problems.
- Take initiative in Development Director’s absence
Education & Experience:
- 4 year degree from college or university; 3 to 5 years of experience as a Project Coordinator or Development Assistant; or equivalent combination of education and experience.
- 2 years of experience in the Non-Profit Industry.
Knowledge, Skills & Abilities:
- Proven success with grant writing and reporting
- The DC must be outgoing, a team player and a detail-oriented individual who is well-organized and able to work independently, efficiently and creatively
- Proficient with Microsoft Office software including Word and Excel
- Experience with database systems
- Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Experienced in leading and directing the work of others. A wide degree of creativity and latitude is expected
- The DC must be able to work in a fast-paced environment, prioritize tasks and meet deadlines.
- Strong written and verbal skills are required
- Must be comfortable asking individuals and entities for donations
- Frequently required to stand, walk, sit, use hands and fingers to handle or feel, reach with hands and arms, climb or balance, talk or hear. Frequently required to stoop, kneel, crouch or crawl.
- Regularly lift and or move up to 25 pounds and occasionally lift or move up to 50 pounds.
- Vision requirements include close, distant, color, peripheral, depth and ability to adjust focus.